FORWARD PLAN

30 June 2025- 30 June 2025

Produced By:

Democratic Services City of York Council West Offices York YO1 9GA Tel No. 01904 551031

CABINET FORWARD PLAN

What is the Cabinet Forward Plan?

The Cabinet Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated monthly on or around the 14^th of each month and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

· the Cabinet can collectively take as set out in Part 3 of the council’s constitution

· which any Cabinet Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫ make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00

· to be significant in terms of its effects on communities

In addition to elected Councillors, chief officers can also take key decisions in line with the Officers Delegation Scheme as set out in Schedule 3, Part 3 of the Council’s Constitution

What information does the Forward Plan contain?

Each issue entered in the Forward Plan lists:

· The history of the issue in relation to the Forward Plan

· What consultation will be undertaken prior to a decision being made

· The name and contact details of the chief officer responsible for the issue and the forthcoming report

· The date of the meeting at which a decision is due to be taken

· The wards which will be affected by any decision taken

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

CABINET FORWARD PLAN

ALPHABETICAL LIST OF ENTRIES

ITEM	PAGE NO
*Applications for Community Right to Bid under the Localism Act 2011	26
Approval of Property Management Arrangements Follow-Up Report	12
Capital Programme Update Outturn	16
Equity, Diversity and Inclusion Strategy	17
Finance and Performance Outturn	19
Financial Inclusion/Welfare Benefits Outturn 2024/25 and progress 2025/26	31
Future Library Investment Programme - Acomb Explore Enhancement	23
Harewood Whin Green Energy Park – Request to Approve Outline Business Case	27
Major Projects (Station Gateway and York Outer Ring Road)	14
Merger of Safer York Business Partnership with York BID including transfer of Reserves	5
Murton Neighbourhood Plan	29
Parks Capital programme	25
Re-procurement of the Stray Dog Contract	7
Strengthening York’s Support for Drug and Alcohol Recovery	22
Treasury Management Q4 Prudential Indicators and 24/25 Outturn	20
Use of Acomb Garth for the 24/7 Neighbourhood Mental Health Centre Pilot	8
White Rose Forest Strategic Plan	10
*York’s Inclusion and Belonging Special Educational Needs and Alternative Provision Strategy 2025-2030	32

<PI1>

FORWARD PLAN ITEM
Meeting:	Decision Session - Combined Executive Member Decision Session
Meeting Date:		01/07/25		Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Merger of Safer York Business Partnership with York BID including transfer of Reserves
Description:			York has had a Business Crime Partnership since 1997 which since October 2023 has been Safer York Business Partnership. The Business Crime Partnership is an independent organisation accredited under the Association of Business Crime Partnerships and made up of 180 local businesses across the City. It is self funding through its membership subscriptions which give members access to a radio scheme linked to North Yorkshire Police and an electronic information sharing system. It has been difficult to maintain consistent input from the business community to the running and governance of the partnership therefore a decision has been made to merge the partnership into the core business of York BID as part of the support to Purple Flag and the BID’s role in leading the strategic priority of ‘Keeping the City Centre Safe’ on behalf of the Statutory Community Safety Partnership for York, Safer York Partnership. The funding accrued by the Business Crime Partnership has been held on their behalf within the City of York Council’s Community Safety budget as a separate third party fund. The Executive Member will be asked to approve that support to the Business Crime Partnership will transfer to York BID which will be funded by the partnership. This will include the transfer to York BID of reserve funding currently held on behalf of the Business Crime Partnership by CYC. This item has been moved from 12/6/25 to 1/7/25 to accommodate changes to the scheduling of Executive Member Decision Sessions for the new Municipal Year.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Housing, Planning and Safer Communities
Lead Director:			Director of Transport, Environment and Planning
Contact Details:			Jane Mowat, Head of Community Safety jane.mowat@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The Business Crime Partnership consulted City of York Council due to the links to the Community Safety Partnership and with York BID ahead of making the decision to disband as a standalone body and transfer its functions to the BID. Consultees: Head of Community Safety City of York Council Executive Director, York BID York BID Board
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/05/25

</PI1>

<PI2>

FORWARD PLAN ITEM
Meeting:	Decision Session - Combined Executive Member Decision Session
Meeting Date:		01/07/25		Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Re-procurement of the Stray Dog Contract
Description:			Following pre-tender market testing, in compliance with Contract Procedure Rules and in advance of a formal re-procurement exercise, to seek Executive Member approval for officers to tender and award the 3-year Stray Dog Service contract which will be over £250k in value. The stray dog service is a statutory service under s149 Environmental Protection Act 1990. The Executive Member will be asked to approve a contract value of over £250k in advance of a competitive tendering process and officer delegations to make a future award.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Housing, Planning and Safer Communities
Lead Director:			Director of Housing and Communities
Contact Details:			Tanya Lyon tanya.lyon@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			N/A
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						30/06/25

</PI2>

<PI3>

FORWARD PLAN ITEM
Meeting:	Decision Session - Combined Executive Member Decision Session
Meeting Date:		01/07/25			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Use of Acomb Garth for the 24/7 Neighbourhood Mental Health Centre Pilot
Description:			The Connecting our City Project is a multi-agency project aimed at improving mental health and wellbeing in York. The Project team are hosted by City of York Council (CYC) and the Project has been largely funded through NHS Community Mental Health Transformation (CMHT) Funding and NHS England pilot funding. CYC currently hold York’s allocation of moneys and commission on behalf of the partnership. Due to the success of the mental health hub developments, additional NHS England funding has been secured for a 24/7 Neighbourhood Mental Health centre pilot. Significant work has been undertaken over the last 6 months to secure a suitable venue and agree a staffing model and begin recruitment. We anticipate opening the 24/7 Centre in July 2025. A decision is required on the signing of an Agreement for Licence to Occupy (“AFL”) and a Licence to Occupy (“LTO”) with Nimbuscare in respect of part of Acomb Garth, together with obtaining a side letter from NHSPS relating to the LTO (“Side Letter”) so that the property can act as a base of the 24/7 Neighbourhood Mental Health Centre.  The Executive Member is asked to approve the option for City of York Council to sign the AFL Licence to Occupy and a Side Letter relating to the property at Acomb Garth as the holder of the funds for the pilot, and that authority be delegated to the Corporate Director of Adult Services and Integration (“DASS”) in consultation with the Director of Governance and the Chief Finance Officer (and their respective delegated officers) to draft, negotiate, and conclude the proposed Agreement for Licence to Occupy, Licence to Occupy and side letter, and to draft, negotiate, and conclude any subsequent modifications to these documents thereafter. Update: The wording of the above description was updated on 19/6/25 to better reflect the substance of the report.
Wards Affected:			Acomb Ward; Holgate Ward; Westfield Ward
Report Writer:			Kate Helme		Deadline for Report:			19/06/25
Lead Member:			Executive Member for Health, Wellbeing and Adult Social Care
Lead Director:			Corporate Director of Adult Services and Integration
Contact Details:			Kate Helme, Strategic Workforce Development Officer, Children's Trust Unit kate.helme@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The development of the York Community Mental Health Hubs involved an in-depth codesign process with representation from clinicians, social work, local area coordination, voluntary sector, and over 50% lived experience and carers. The core principles that emerged from this process continue to guide the development of the York hub model, including the desire to embed lived experience leadership. Monthly conversation cafes provide ongoing dialogue and involvement as the project develops. The project also has a dedicated Coproduction Champion providing ongoing opportunities for involvement and engagement as well as a System Change Lead who works alongside voluntary sector colleagues to support and improve commissioning practice. We have conducted a new codesign process for the 24/7 hub within Acomb/Westfield/Holgate to inform the model for the new mental health hub in the West of the City, in particular the overnight element of this offer. The codesign team included representatives from the local community, individuals and carers who have experienced mental ill health, practitioners from health, social care, voluntary sector and the police. These individuals continune to be ectively involved in recruitment and building design. Consultees: • Individuals with lived experience of mental ill health • Families and carers • Local community groups • Individuals from the neurodivergent community • Practitioners and managers from health, social care, voluntary sector and police
Consultees:
Background Documents:				Use of Acomb Garth for the 24/7 Neighbourhood Mental Health Centre Pilot
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							28/07/25

</PI3>

<PI4>

FORWARD PLAN ITEM
Meeting:	Decision Session - Combined Executive Member Decision Session
Meeting Date:		01/07/25			Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			White Rose Forest Strategic Plan
Description:			City of York Council is a long-standing member of the White Rose Forest, the community forest partnership for North and West Yorkshire. The Partnership works to support tree planting across to further the region’s collective nature recovery, climate change mitigation/adaptation and access to green space objectives. In 2024 the council refreshed its commitment to the partnership through the WRF partnership agreement. Through its membership, the council has benefitted from significant grant funding and access to specialist expertise to support the tree planting in York including York Community Woodland and the ‘Green Streets’ urban tree planting programme. WRF activities over the past five years have been guided by the WRF Strategic Plan 2020-2025. Over the past 12 months, WRF has worked with partners to refresh the Plan to guide future work covering the period 2025-2050. Whilst the refreshed Plan contains constituent local authority tree canopy aspirations there are no binding commitments or financial implications associated with the Plan. Constituent local authorities that make up the partnership are being asked to endorse the draft Plan so that it can be formally launched on 1 August 2025, Yorkshire Day. The Executive Member will be asked to endorse the draft WRF Strategic Plan 2025-2050. The Council aims to give the same 28 days’ clear notice of non-key decisions as it does for key decisions, but in exceptional circumstances this may not be possible. It has not been possible to give 28 clear days’ notice for this item due to changes in scheduling for the new municipal year and as such it is now being published to the Forward Plan with less than 28 days’ notice, with the agreement of the Leader in consultation with the Chief Operating Officer and the Monitoring Officer.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Emergency
Lead Director:			Director of City Development
Contact Details:			Paul McCabe paul.mccabe@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Internal teams consulted as part of the plan development include Carbon Reduction, Public Realm, Strategic Planning, Transport. City partners were also invited to input during plan development via the York Sustainability Leaders Group.
Process:			The draft WRF Strategic Plan has emerged out of extensive consultation with local and regional stakeholders throughout 2024, overseen by the WRF Strategic Board of which City of York Council is a member.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							28/07/25

</PI4>

<PI5>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/07/25			Keyword:
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Approval of Property Management Arrangements Follow-Up Report
Description:			This report follows up a report to Executive in April 2025 which ratified arrangements with regard to a property in York managed by the Council’s letting agency, Yorhome. The report includes further arrangements that require ratifying. The Executive will be asked to approve the ratification of further management agreements entered into prior to 2025 by the Council’s letting agency, preparation of revised documentation in respect of the management of the properties along with licences to occupy, and the delegation of authority to the Director of Housing and Communities, in consultation with the Director of Governance, to conclude such documentation. In addition the Executive will consider recommendations which look to securing workable arrangements for decision making in relation to the future operation of the lettings agency. Executive Meeting has been rescheduled from 1 July 2025 to 15 July 2025.
Wards Affected:			All Wards
Report Writer:			Pauline Stuchfield		Deadline for Report:			19/06/25
Lead Member:			Executive Member for Housing, Planning and Safer Communities
Lead Director:			Director of Housing and Communities
Contact Details:			Pauline Stuchfield, Director of Housing and Community Services pauline.stuchfield@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			Not required
Consultees:
Background Documents:				Approval of Property Management Arrangements Follow-Up Report Approval of Property Management Arrangements Follow-Up Report
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							30/06/25

</PI5>

<PI6>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/07/25			Keyword:
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Major Projects (Station Gateway and York Outer Ring Road)
Description:			The purpose of this report is to provide the Executive with an update on the design and delivery of the following schemes; • Station Gateway • York Outer Ring Road The report will provide an update on the current progress on each of the schemes including funding status. The report seeks approval for the next steps for delivery of each of the schemes, as follows; • York Station Gateway – To complete the approved scheme that is currently delivering on site and agree to an additional funding allocation, made up of reallocated funding from external grant providers. • York Outer Ring Road – To agree to deliver the scheme in four phases, prioritising available funding to the local plan infrastructure requirements, unlocking key development sites and providing much needed new homes. The Executive Member will be asked to: - Approve: The additional funding and procurement of contractors and specialists support to complete the York Station Gateway scheme, which is already on site and the phased approach and the procurement of Contractors and specialist support for the delivery of York Outer Ring Road. - Delegate relevant provision to make and accept funding bids against the outline programme. Executive Meeting has been rescheduled from 1 July 2025 to 15 July 2025.
Wards Affected:			All Wards
Report Writer:			Garry Taylor		Deadline for Report:			19/06/25
Lead Member:			Deputy Leader of the Council and Executive Member for Economy and Culture, Executive Member for  Transport, Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Director of City Development
Contact Details:			Garry Taylor, Director of City Development garry.taylor@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			Each of the schemes has been shaped through extensive stakeholder and public engagement on the various masterplans and the individual sub-projects. As part of the planning application each scheme did extensive consultation. Consultees: This has been discussed with a wide range of Consultees – including partners on the individual schemes.
Consultees:
Background Documents:				Major Projects (Station Gateway and York Outer Ring Road)
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							28/07/25

</PI6>

<PI7>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/07/25			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Capital Programme Update Outturn
Description:			Purpose of Report: To provide members with the outturn position on the capital programme. Members will be asked to: Note the outturn, recommend to Full Council any changes as appropriate. This item was deferred to 1 July 2025 as the outturn figures will not be available in time for the June meeting due to it being so early in the month. Executive Meeting has since been rescheduled from 1/7/25 to 15/7/25.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			19/06/25
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Director of Finance
Contact Details:			Debbie Mitchell, Director of Finance (Section 151 Officer) debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Capital Programme Update Outturn
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							28/07/25

</PI7>

<PI8>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/07/25			Keyword:
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Equity, Diversity and Inclusion Strategy
Description:			Purpose of Report: i. In April 2024 a report to Executive presented the results of an externally facilitated assessment against the recently refreshed Equalities Framework for Local Government (EFLG). ii. This work fed into a Draft Equity, Diversity and Inclusion (EDI) Strategy. At the Executive meeting of April 2024 Members approved a recommendation to consult on the draft strategy which would inform a final document for adoption, with a linked action plan. iii. This report asks for Executive approval for both the final strategy and annual action plan. The Executive will be asked to approve the following: i. The final Equity, Diversity and Inclusion Strategy and associated Annual Action Plan (the ‘key deliverables’ for Year 1 of the Strategy) ii. A progress report being produced every 12 months for the annual public meeting of the Human Rights and Equalities Board. Reason: To demonstrate City of York Council’s core commitment to becoming a more equal, diverse and inclusive council. This item was originally scheduled for the Executive meeting of 3 June 2025, but was postponed to 1 July 2025 in order to allow full consideration of comments and suggested changes made at Corporate Services, Climate Change and Scrutiny Management Committee on 12 May 2025. Executive Meeting has since been rescheduled from 1/7/25 to 15/7/25.
Wards Affected:			All Wards
Report Writer:			Laura Williams		Deadline for Report:			17/06/25
Lead Member:			Executive Member for Housing, Planning and Safer Communities, Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Director of Housing and Communities
Contact Details:			Laura Williams, Assistant Director of Customer, Communities and Inclusion laura.williams@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Public consultation on the draft plan was undertaken Jan-March 2025 and detail is included in the report.
Consultees:
Background Documents:				Refreshed Governance Arrangements for Yorks Human Rights Equalities Board HREB 1752.pdf Implementing the Social Model of Disability 1007.pdf Gypsy and Traveller Action Plan 1816.pdf Consultation on an Equity Diversity and Inclusion Strategy 2024-27 and Next Steps 1747.pdf Care Experience as a Protected Characteristic.pdf Anti-Racism Inclusion Strategy and Action Plan 1813.pdf Equity, Diversity and Inclusion Strategy
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							28/07/25

</PI8>

<PI9>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/07/25			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Finance and Performance Outturn
Description:			Purpose of Report: To provide members with the year-end position on both finance and performance. The Executive will be asked to: Note the report. This item was deferred to 1 July 2025 as the outturn figures would not be available in time for the June meeting due to it being so early in the month. Executive Meeting has since been rescheduled from 1 July 2025 to 15 July 2025.
Wards Affected:			All Wards
Report Writer:			Ian Cunningham, Debbie Mitchell		Deadline for Report:			19/06/25
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Director of Finance
Contact Details:			Ian Cunningham, Head of Business Intelligence, Debbie Mitchell, Director of Finance (Section 151 Officer) ian.cunningham@york.gov.uk, debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Finance & performance outturn
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							28/07/25

</PI9>

<PI10>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/07/25			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Treasury Management Q4 Prudential Indicators and 24/25 Outturn
Description:			Purpose of Report: To provide members with an update on the treasury management position and to provide the annual treasury management review of activities and the actual prudential and treasury indicators. The Executive will be asked to: Note the report and to note the issues and approve any adjustments as required to the prudential indicators or strategy. This item has been deferred to 1 July 2025 as the outturn figures will not be available in time for the June meeting due to it being so early in the month. Since the publication of the plan the "Treasury Management 2024/25 Outturn" and "Treasury Management Quarter 4 Prudential Indicators" items have been replaced with the "Treasury Management Q4 Prudential Indicators and 24/25 Outturn". Executive Meeting has been rescheduled from 1 July 2025 to 15 July 2025.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			19/06/25
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Director of Finance
Contact Details:			Debbie Mitchell, Director of Finance (Section 151 Officer) debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Treasury management 2024/25 outturn
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							28/07/25

</PI10>

<PI11>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/07/25			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Strengthening York’s Support for Drug and Alcohol Recovery
Description:			This report focuses on the next steps needed to strength York’s community recovery model, in line with council plan aspirations, and recommends to Executive a number of actions the council can take to further these aims and improve the lives of people affected by addictions in our city. Executive Meeting has been rescheduled from 1 July 2025 to 15 July 2025.
Wards Affected:			All Wards
Report Writer:			Peter Roderick		Deadline for Report:			19/06/25
Lead Member:			Executive Member for Health, Wellbeing and Adult Social Care
Lead Director:			Director of Public Health
Contact Details:			Peter Roderick, Director of Public Health peter.roderick@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Consultation process: Multiple community recovery events York Drug and Alcohol Partnership Consultees: Stakeholders and people with lived experience of drug and alcohol issues
Consultees:
Background Documents:				Strengthening York’s Support for Drug and Alcohol Recovery
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							28/07/25

</PI11>

<PI12>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/07/25			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Future Library Investment Programme - Acomb Explore Enhancement
Description:			To provide a high-level summary of progress on the Future Libraries Investment Programme and to provide a detailed update on the plans to enhance Acomb Explore library. Reporting on the public consultation findings and how the feedback has been used to create the specification and scope of works to improve Acomb Explore Library. Details of budget and affordability as well as the benefits for residents. Further information relating to external funding from the Arts Council’s Library Improvement Fund to further support the project. The Executive will be asked to: Approval to proceed with the Acomb Explore Library enhancements. Approval to enter a grant agreement with Explore to enable CYC to grant the budget (part or all) and the associated T&C’s of the ACE funding agreement. Approval to enter any contract of works by CYC if required. Seek delegated authority to Director of Housing & Communities, in consultation with head of procurement and head of governance to enter both the grant agreement and any works contracts.
Wards Affected:			Acomb Ward; Westfield Ward
Report Writer:			Andrew Laslett		Deadline for Report:			19/06/25
Lead Member:			Deputy Leader of the Council and Executive Member for Economy and Culture
Lead Director:			Director of Housing and Communities
Contact Details:			Andrew Laslett, Strategic Services Manager andrew.laslett@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Public consultation was undertaken to understand peoples future needs for Acomb Explore Library and services.
Consultees:
Background Documents:				Future Library Investment Programme - Acomb Explore Enhancement Future Library Investment Programme - Acomb Explore Enhancement
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							30/06/25

</PI12>

<PI13>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/07/25		Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Parks Capital programme
Description:			To consider possible options and criteria for how the £500k park capital improvement fund is to be used. In February Full Council approved a new £500k fund for parks improvements for the period 2025 to 2027. This report will propose a range of options for using the fund and the criteria to be used in selecting possible projects. The Executive will be asked to agree • the options for how the fund it to be used • the criteria to be used to select possible projects Executive Meeting has been rescheduled from 1 July 2025 to 15 July 2025. Edit: Third bullet point removed due to rescheduling of item.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Emergency
Lead Director:			Director of Transport, Environment and Planning
Contact Details:			Dave Meigh dave.meigh@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			No proposed at this stage
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						30/06/25

</PI13>

<PI14>

FORWARD PLAN ITEM
Meeting:	Decision Session - Combined Executive Member Decision Session
Meeting Date:		05/08/25		Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Applications for Community Right to Bid under the Localism Act 2011
Description:			Presents application to list The Fox public house, Stockton on Forest as an asset of community value. The Executive Member will be asked to Make a decision on whether the above property should be added to the list of assets of community value.
Wards Affected:			Strensall Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Director of Finance
Contact Details:			Sarah Butcher sarah.butcher@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			By correspondence with consultees - property owners and occupiers.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						28/07/25

</PI14>

<PI15>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		02/09/25			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Harewood Whin Green Energy Park – Request to Approve Outline Business Case
Description:			Purpose of Report: The report provides a summary of the Outline Business Case to provide renewable energy from the former landfill site at Harewood Whin and to show how City of York Council, wider York Stakeholders and the Region will benefit from this energy produced. The Executive will be asked to: Approve the content/approach within the Outline Business Case and therefore to approve progression to a Full Business Case. The Full Business Case will prepare the procurement for capital works. We will approach Executive for approval of the Full Business Case in 2026.
Wards Affected:			Rural West York Ward
Report Writer:			Shaun Gibbons		Deadline for Report:			20/08/25
Lead Member:			Executive Member for Environment and Climate Emergency
Lead Director:			Director of City Development
Contact Details:			Sarah Butcher sarah.butcher@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Local stakeholder consultation as part of the planning process. Parish Council regular discussions on project progress. Consultees: Councillor Jenny Kent (Executive Member for Environment & Climate Emergency) Rufforth Parish Council Local stakeholder including Rufforth Airfield during the planning process. Internal Climate Change and Natural Capital Programme Board
Consultees:
Background Documents:				Harewood Whin Green Energy Park – Request to Approve Outline Business Case
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							29/09/25

</PI15>

<PI16>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		02/09/25			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Murton Neighbourhood Plan
Description:			The purpose of the report is to consider the results of the Murton Neighbourhood Plan referendum, which takes place on Thursday 10 July 2025. Subject to a favourable result of the referendum, it asks Members to formally ‘make’ the Neighbourhood Plan and bring it into full legal force as part of the Development Plan for York. This will allow the Neighbourhood Plan to progress in line with the relevant Neighbourhood Planning legislation and Regulations. The Executive will be asked to formally ‘make’ the Murton Neighbourhood Plan following a successful referendum and bring it into full legal force as part of the Development Plan for York.
Wards Affected:			Osbaldwick and Derwent Ward
Report Writer:			John Roberts, Alison Stockdale		Deadline for Report:			20/08/25
Lead Member:			Executive Member for Housing, Planning and Safer Communities
Lead Director:			Director of City Development
Contact Details:			Alison Stockdale, Development Management Officer, John Roberts alison.stockdale@york.gov.uk, john.roberts@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Consultations have taken place at area designation stage, pre-submission stages and submission stage in line with applicable Regulations. A Consultation Statement has been submitted as part of the suite of submission documents by Murton Parish Council outlining the consultation undertaken pre-submission. Post submission consultation has been undertaken by City of York Council. Consultees: Consultees included in Schedule 1 of the Neighbourhood Planning (General) Regulations 2012,and people who live, work and do business in the parish of Murton. As part of the referendum process, residents within the neighbourhood plan area (Murton Parish) who were eligible to vote, were invited to vote were asked the following question in the referendum: ‘Do you want City of York Council to use the Neighbourhood Plan for Murton to help it decide planning applications in the neighbourhood area?’
Consultees:
Background Documents:				Murton Neighbourhood Plan
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							30/06/25

</PI16>

<PI17>

FORWARD PLAN ITEM
Meeting:	Decision Session - Combined Executive Member Decision Session
Meeting Date:		02/09/25			Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Financial Inclusion/Welfare Benefits Outturn 2024/25 and progress 2025/26
Description:			This report provides detailed information on the welfare benefit and financial inclusion work undertaken by City of York Council across 2024/25 and the outlook for 2025/26. The Executive Member will be asked to note and comment on the work undertaken by City of York Council to support its residents during the ongoing cost of living crisis. Last years report attached as background.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Director of Finance
Contact Details:			David Walker, Head of Customer and Exchequer Services david.walker@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			This is an outturn report on work across the 2024/25 year. Any individual initiatives included will each have had their own consultation through the approval process
Consultees:
Background Documents:				Financial Inclusion/Welfare Benefits Outturn 2024/25 and progress 2025/26 Annex A York poverty gap statistics.docx Annex B Discretionary Financial Support Summary Report May 2024.docx Annex C Food & Fuel Voucher Scheme Report 202324.docx Annex d - Financial Inclusion projects funded for 2023.docx
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							28/07/25

</PI17>

<PI18>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		07/10/25			Keyword:
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			York’s Inclusion and Belonging Special Educational Needs and Alternative Provision Strategy 2025-2030
Description:			The executive report for the forward plan for York’s Inclusion and Belonging Special Educational Needs and Alternative Provision Strategy 2025-2030, will set out York’s Education, Health and Care strategic priorities and actions to improve the lived experience for children and young people and their families. This strategy remains flexible and can adapt to anticipated National reforms from Autumn 2025 with a strong focus on supporting children and young people in their local mainstream school. The strategy focuses on making sure our children and young people feel that they are valued and visible, around early identification and intervention, providing the right support at the right time, and ensuring children and young people are well-prepared for adulthood. The plan also addresses the need for a confident and skilled workforce and improved mental health support. This strategy also includes a focus on children and young people who are not in school, who are educated at home, who are in alternative provision, or at risk of exclusion. The first phase of the 5-year strategy will focus on consistency of inclusive practice in settings, improving the York Local offer and getting information out to families, it also aims to address the support needed for those children and young people who may be waiting for a neurodevelopment diagnosis. The implementation of the SEND hub in York will be a key milestone in the first phase. There will be an action plan that drives this work forward with the governance of implementation through the SEND Partnership Board. The Executive/ will be asked to approve the York Inclusion and Belonging Special Educational Needs and Alternative Provision Strategy 2025 to 2030.
Wards Affected:			All Wards
Report Writer:			Martin Kelly		Deadline for Report:		23/09/25
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children and Education
Contact Details:			Sarah Butcher sarah.butcher@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			This strategy will align with the Autism and ADHD strategy. The feedback from this process has shaped this strategy. It also underpinned and informed by the feedback and the priorities from existing strategic plans set out below. • One city for all (2023-2027) • Draft Autism and ADHD strategy • Health and wellbeing Strategy • Children and Young people’s plan • Young People Belong in York • Existing SEND Strategy York (expires 2025) • Children and Young Peoples Mental Health Strategic Transformation Plan 2025 – 2030 • Serious Violence Response Strategy • Early Help • Contextual Safeguarding • Preparation for adulthood • Neglect It builds on the learning and recommendations from Ofsted thematic reviews on preparation for adulthood. The SEND Partnership Board is well informed of progress and will be responsible for the governance and implementation. Scrutiny will review this strategy in July 2025
Consultees:
Background Documents:				York’s Inclusion and Belonging Special Educational Needs and Alternative Provision Strategy 2025-2030
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI18>

<TRAILER_SECTION>

</TRAILER_SECTION>

<LAYOUT_SECTION>

FORWARD PLAN ITEM
Meeting:	FIELD_DM_TITLE
Meeting Date:		FIELD_DUE_DATE				Keyword:		FIELD_ISSUE_TYPES
Item Type:		FIELD_ISSUE_TEMPLATE
Title of Report:			FIELD_TITLE
Description:			FIELD_SUMMARY
Wards Affected:			FIELD_WARDS
Report Writer:			FIELD_ACTION(REP)NAME			Deadline for Report:				FIELD_ACTION(REP)DATE
Lead Member:			FIELD_LEAD_MEMBER
Lead Director:			FIELD_LEAD_DIRECTOR
Contact Details:			FIELD_OFFICER_TITLE FIELD_OFFICER_TEL FIELD_OFFICER_EMAIL
Implications			FIELD_TAG_CAT1
Level of Risk:			FIELD_TAG_CAT2				Reason Key:		FIELD_REASON_KEY
Making Representations:					FIELD_BACKGROUND1
Process:			FIELD_CONSULTATION
Consultees:			FIELD_CONSULTEES
Background Documents:				FIELD_ATTACHMENTS
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								FIELD_ACTION(CALL-IN)DATE

</LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_TITLE

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